Spring Trip - Washington DC

COVID-19

(Updated 3/16/20) Students and parents should have received communication regarding Public School closures throughout the State of Oklahoma and Jenks Public Schools. With the official closure of all schools and activities in Oklahoma through March 5th, the trip to Washington DC has been cancelled. We will begin to work with the festival organization and travel agencies to determine what residual fees will apply. 

(Posted 3/13/20) Students and parents should have received an email from the school regarding the coronavirus. It is very well worded and should be read in its entirety. As of 3/13/20, all planned attractions, venues, and facilities are still open to the public and operational. The US Army and Festival Company are currently planning to hold the event and intend to do so as long as a group is able to participate. Jenks school admistration is also monitoring and will ultimately decide whether the band will get to travel or not. At the moment, permission to travel and/or participate is being decided on a weekly basis. It is difficult to predict what the scenarios will be like two or three weeks from now as circumstances have been constantly changing. Of course we want to go, but not at the risk of compromising health or safety. At this point, the situation does not look optimistic, but it has not been officially ruled out. Residual fees will apply if Jenks cancels and residual fees will apply if the US Army cancels the festival. The exact amount of the residual fees is not known at this time and would be dependent upon airline, hotel, and bus reservations, as well as performance venues and other aspects of the trip. The amount of residual fees could also be contingent upon who cancels first. It is doubtful that a decision will be made by Jenks Public Schools during spring break, but if one is, it will be communicated here and through eBlasts. 

General Information

Below is a general information and an outline that highlights each day of the trip. A complete itinerary will be added as details come to light. Since the group is flying, any person that is 18 years or older will need proper identification at the airport. 

Emergency Contact Information

Everyone going on the trip must fill out the emergency contact information, comply with general participation guidelines, and list medical needs. Information is taken through our travel agency - Grueninger Music Tours. Use the provided link to register on our site so that we have emergency contact information, general participation agreements, and medical needs.  This must be completed by Friday, February 28  -- https://www.gogmt.com/jenks-hs-windsymphony-dc2020/

Chaperones

Chaperones for this trip are: Mike Thomas, Michael Lanigan, Jill Johnson, and Misty Craig. Directors going on this trip are Scott Hillock and Kenny Martin.

Tentative Trip Itinerary

Tuesday, March 30th
Preview Concert - details will be added as concert approaches. Most likely, Wind Symphony will play first at this concert and immediately begin loading the trailer. A truck & trailer will be leaving Tuesday night taking a great deal of our equipment to DC (this saves cost by not taking it on the airplane). 

Wednesday, April 1st
Morning Commercial Flight from Tulsa with mid-day arrival in Washington DC
Ford's Theatre Museum, Petersen House, Aftermath Exhibit ($)
Hotel Check In
Dinner

Thursday, April 2nd
Morning Group Clinic with Members of President's Cup Adjudicators
Afternoon Sectional Clinics with Members of President's Cup Adjudicators
Potential Afternoon Rehearsal
Dinner
"Washington by Night" Guided Tour
Potential Late Evening Rehearsal

Friday, April 3rd
Festival Day for the President's Cup. Features all participating High School Bands - morning and afternoon performances (*). Tentative performance time is 10:15 am. 
Clinic and Question & Answer Sessions with members of the United States Army Band "Pershing's Own" (*)
Formal Concert by United States Army Band "Pershing's Own" ($)

Saturday, April 4th
Arlington Cemetery & Tomb of the Unknown Soldier ($)
Iwo Jima United States Marine Memorial ($)
Lunch - Fashion Center at Pentagon City ($)
Smithsonian, Capitol Building Photo, Tidal Basin Monuments ($)
Dinner - Buca di Beppo's ($)

Sunday, April 5th
Mount Vernon Estate Masion ($)
White House Visitor's Center ($)
Photo Stop at the White House
Late Afternoon Departure for Tulsa, OK

Family & Friends Package

There is no family & friends package offered for this trip. The group is too small in scale for it to be cost effective. Some events are free and open to the public, but transportation is not provided by Jenks Band or Grueninger Music Tours. These events are indicated with a (*). Some events are open to the public, but transportation and any related costs are not provided by Jenks Band or Grueninger Music Tours. These events are indicated with a ($). 

Group Travel Photos and Videos

As part of the travel package, Group Travel Videos will be providing a memorabilia video of the trip for each family. Photos that are taken during the trip by chaperones, directors, students, and parents may be downloaded for submission to be included. Complete information will be added after spring break. 

Opt In/Opt Out Contract

Opt In/Opt Out Forms were passed out in class on Tuesday, December 3rd. Signed contracts are due on or before Friday, December 13th. The anticipated cost for the trip is now $1600.00. Payments begin in December and continue through March. All information, payment deadlines, and criteria were included on the form (a copy of the form may still be downloaded for reference). Parents and students should be thoroughly familiar with all information included in the contract. 

To download a copy of the Opt In/Opt Out Form - click HERE.

Payment Schedule

Students and families should financially plan, manage, and save to insure participation in this special event. Each payment listed in the Opt In contract will be required to be in full and on time in order for the trip to come to fruition. Parents and students should understand that if payments are not made on time, the trip could be cancelled. Any fees or penalties received from cancelling reservations will be applied to student trip accounts. 

Students and parents should be thoroughly familiar with the Trip Fund and High School Band Handbook Policies. 

Remember, students will not be allowed to travel if full payment is not received by March 6, 2020.

Payment Due Date Amount Trip Balance

 12/13/2019

 $200.00

 $200.00 of $1,600.00

 01/10/2020

 $467.00

 $667.00 of $1,600.00

 02/07/2020

 $467.00

 $1,134.00 of $1,600.00

03/06/2020

 $466.00

 $1,600.00 of $1,600.00

 

Payment Methods

1) MONEY FRIDAYS - Students may make payments to a band parent each week on Money-Fridays (typically 30 minutes before rehearsal begins). Payment may be made by check or by cash. Payments by cash are recommended to be in an envelope with proper information - student name, ID, amount, and reason for payment. Cash receipts are given to person turning in money for documentation purposes. 

2) MAILING - Mail checks to Jenks Band Parents, P.O. Box 425, Jenks, OK  74037.  Checks should be made payable to JBP - JHS. 

3) ONLINE - You can pay for the Wind Symphony WASHINGTON DC Trip by credit card by doing the following:

Login to our new Jenks Band Parents website  www.jenksbandparents.com. Do not use the drop down menu below. Login to the new Jenks Band Parent website. 

You will need to create a login. After you complete the Parent & Student Information section you will see the Spring Trip form under MY ACCOUNT - MY FORMS/PAPERWORK.  Please note you have to select your student's Concert Band Class on your student’s profile for the Spring Trip form to be available.

The Jenks Band Parents website is still under construction but we should have our full website up and running by May 2020. 

If you have any issues or questions, please contact JenksBPcommunications@gmail.com

For more information, families should refer to the high school band handbook and trip fund policy. Students and parents who have questions about this may also email Mr. Hillock.

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WIND SYMPHONY SLATED FOR WASHINGTON DC

We are proud to announce that the Wind Symphony will be traveling to Washington DC for the President's Cup National Invitational Concert Band Festival. The festival is run by Sound Education Programs and hosted by the United States Army Band "Pershing's Own." One-hundred bands from across the country were invitied to apply with the festival accepting only eight bands to participate. For the second time, the Jenks Wind Symphony has been chosen to participate at this festival - the first being back in 2015. 

In addition to the music festival, highlights of the trip may include George Washington's Mount Vernon Estate, the Smithsonian Institute Museums, Arlington National Cemetery, United States Capitol and National Archives, master classes and question & answer sessions with members of the Pershing's Own. 

We will be flying to DC and chartering buses on location for this trip. Other details including times, lodging, rehearsals are still being considered and worked out. As information is provided and finalized, details will be updated for students and families to best prepare for the trip. Dates for this trip are Wednesday, April 1st through Sunday, April 5th. 

 

Students should make sure to keep their grades up and avoid being ineligible for this trip (as well as state concert band contest and state solo & ensemble contest). Full payment is required and is not refundable.

Only 4 parents can be selected to travel with the group as a chaperones. (Two will fly with the group to DC and two will drive a vehicle pulling a trailer with equipment/luggage in order to save flight travel cost). Chaperone Applications may be downloaded HERE. Applications should be turned into Mr. Hillock on or before Thursday, February 6, 2020. Applications will be reviewed and parents will be contacted by the end of February.